Privacy Policy

1. Who We Are

This Privacy Policy explains how Search Offshore Limited ("we", "us", "our") collects, uses and protects your personal data when you use searchoffshore.com (the "Website").

Search Offshore Limited (Company No.17205752) is a company registered in England and Wales. Our registered office address and contact details are set out in Section 13 below.

We are committed to protecting your personal data and processing it in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. What Data We Collect

Depending on how you use the Website, we may collect the following personal data:

• Identity data — your name and job title
• Contact data — email address, telephone number, business address
• Business data — firm name, jurisdiction, service category, website URL
• Account data — username and password for your listing account
• Payment data — billing information processed securely via Stripe. We do not store card details directly
• Technical data — IP address, browser type, device information, pages visited, referring URLs
• Communications data — emails and messages you send to us

We do not collect any special category personal data (such as data about health, religion, ethnicity or political views).

3. How We Collect Your Data

We collect personal data through the following means:

• When you register an account or claim a listing on the Website
• When you submit a listing or update your firm's profile
• When you make a payment for a listing plan
• When you contact us by email or through the contact form
• Automatically, through cookies and similar tracking technologies when you browse the Website
• From publicly available sources, including firm websites and professional directories, where we include listing data for firms that have not yet claimed their listing

4. How We Use Your Data

We use your personal data for the following purposes and on the following legal bases:

• To provide and manage your listing — necessary for the performance of a contract with you
• To process payments — necessary for the performance of a contract with you
• To communicate with you about your account, listing or enquiries — necessary for the performance of a contract with you
• To send you information about your listing or our services — based on our legitimate interests in operating and promoting the directory
• To improve the Website — based on our legitimate interests in developing and improving our services
• To comply with legal obligations — where required by law

We will only send you marketing communications where you have opted in to receive them, or where we have a legitimate interest in doing so and you have not opted out. You may unsubscribe at any time by emailing hello@searchoffshore.com.

5. Unclaimed Listings

SearchOffshore includes listings for professional firms that have not yet claimed their profile. This data is compiled from publicly available sources including firm websites, professional registers and public directories. If you believe data held about your firm is inaccurate or you wish to have it removed, please contact us at hello@searchoffshore.com and we will respond within 30 days.

6. Cookies

We use cookies and similar tracking technologies on the Website. Cookies are small text files placed on your device that help us operate the Website and understand how it is used.

We use the following types of cookies:

• Essential cookies — required for the Website to function correctly, including login sessions and security
• Analytics cookies — including Google Analytics (GA4), which helps us understand how visitors use the Website. This data is anonymised and aggregated
• Functional cookies — to remember your preferences and settings

You can control cookies through your browser settings. Disabling certain cookies may affect the functionality of the Website. By continuing to use the Website, you consent to our use of cookies as described above.

7. Third Party Services

We use the following third party services which may process your personal data:

• Stripe — payment processing. Stripe's privacy policy is available at stripe.com/privacy
• Google Analytics — website analytics. Google's privacy policy is available at policies.google.com/privacy
• Hostinger — website hosting and email
• Brevo — email communications

We require all third party service providers to process your personal data securely and only for the purposes we specify.

8. How Long We Keep Your Data

We retain personal data only for as long as necessary for the purposes for which it was collected:

• Account and listing data — for the duration of your account and for up to 6 years after account closure, in accordance with our legal and tax obligations
• Payment records — for 6 years in accordance with HMRC requirements
• Communications — for up to 3 years
• Technical and analytics data — for up to 26 months

9. Data Storage and Transfers

Your personal data is stored on servers located within the United Kingdom and the European Economic Area (EEA). Where data is processed outside the UK or EEA, we ensure appropriate safeguards are in place in accordance with UK GDPR requirements.

10. Your Rights

Under the UK GDPR, you have the following rights in relation to your personal data:

• Right of access — to request a copy of the personal data we hold about you
• Right to rectification — to request correction of inaccurate or incomplete data
• Right to erasure — to request deletion of your personal data in certain circumstances
• Right to restriction — to request that we restrict processing of your data in certain circumstances
• Right to data portability — to receive your data in a structured, commonly used format
• Right to object — to object to processing based on legitimate interests, including direct marketing
• Right to withdraw consent — where processing is based on consent, you may withdraw it at any time

To exercise any of these rights, please contact us using the details in Section 13. We will respond within 30 days. You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.

11. Data Security

We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, destruction or alteration. Payment data is processed exclusively through Stripe's secure payment infrastructure and is never stored on our servers.

While we take all reasonable steps to protect your data, no internet transmission is completely secure. We cannot guarantee the absolute security of data transmitted to the Website.

12. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be published on this page with an updated revision date. We encourage you to review this page periodically. Continued use of the Website following any changes constitutes your acceptance of the updated policy.

13. Contact Us